Manage the Company’s back-office functions (accounting, reporting, payroll, HR, vendor, office and asset management
Provide comprehensive administrative support to ensure the efficient functioning of the company, across the different entities
Ensure maintenance of confidential information and files with utmost discretion and professionalism
Manage relevant internal communication to employees
Coordinate vendor contracting, management and budget control with the departments
Organize office management
Ensure compliance with health and safety protocols, conducting regular assessments and training to promote a secure workplace
Monitor compliance with administrative, HR and other company policies
Provide the Leadership Team with budget management and periodic (internal) financial and HR reporting
Coordinate periodic HR processes such as performance cycles and training
Manage the day-to-day interactions with accountants, payroll agencies, banks and other service providers.
Necessary Competence (education/qualification):
A minimum of 5 years of relevant experience
Bachelors degree in administration, law, HR or accounting
Proficient level of English (C1)
Proficient level of German (B2)
Proficient level of Spanish (B2)
Excellent relationship building
Have a strong work ethic and be willing to lend a hand and take on additional responsibilities when needed
Solid understanding of basic international accounting principles and procedures
Proficiency in accounting software, Google workspace, and MS Office applications, with strong Excel skills
Diligent with an excellent attention to detail and the ability to work with numerical data accurately
Strong organizational and time management skills, with the ability to prioritize tasks effectively
Excellent communication skills, both verbal and written
Ability to work independently as well as collaboratively in a team environment
High level of professionalism and integrity
An interest in digital health and medtech
Experience with international HR and scale-up organsations is a plus.